|epartment/Office:||Department of Operational Support|
|Duty Station:||NEW YORK|
|Posting Period:||07 February 2019 - 23 March 2019|
|Job Opening Number:||19-Procurement-DOS-110899-D-New York (G)|
Org. Setting and Reporting
This position is located in the Office of the Assistant Secretary-General for Supply Chain Management (OASG OSCM) in the Department of Operational Support. The Director reports to the Assistant Secretary-General for Supply Chain Management (ASG OSCM) vested with the procurement authority.
The Procurement Division performs a key role in the implementation of end-to-end supply chain management. The Office of the Director is responsible for providing overall advice and guidance on procurement matters and for ensuring that the principles of procurement are reflected in day-to-day procedures and practices and that proper internal controls are established at all levels of the Division and for identifying the levels of risk (operational, financial and fraud). The Office is responsible for supervising the functions of all units within the Division to ensure that timely procurement support is provided for all clients. The Office also provides support to all units on complex, innovative projects and projects that include the collaborative engagement of other United Nations entities.
Within delegated authority and under the supervision of the ASG OSCM and in full compliance with the Financial Regulations and Rules, the Director will be responsible for the following:
•Directs and manages procurement management strategy of the Organization to strengthen an efficient, agile, client-oriented and accountable procurement operation; improve transparency and risk management, and promote innovation and circular procurement.
•Responsible for ensuring that the principles of procurement are reflected in day-to-day procedures and practices of the Division, proper internal controls are established at all levels of the Division, and the levels of risk (operational, financial and fraud) are identified.
•Provides overall advice and guidance on procurement matters to United Nations entities globally.
•Contributes to the formulation of the department’s overall strategies and policies in the area of procurement by participating in various committees, preparing documents on operational issues, and acting, as required, in an advisory capacity to the USG/ASG; contribute to the overall management of the Department’s activities and operations.
•Provides leadership to the development of innovative and change management projects that include the collaborative engagement of other UN entities;
•Advances the professionalization of the procurement workforce and provides guidance to the UN Secretariat global procurement practitioner community.
•Formulates and implement the substantive work programme of the Office/Division under his/her supervision, determining priorities, and allocating resources for the completion of outputs and their timely delivery.
•Oversees the management of activities undertaken by the Division, ensuring that timely procurement support is provided to all clients; co-ordinates work in the different areas both within the Division and Department, and with other organizations of the United Nations System including with the Procurement Network of the High-level Committee on Management to identify procurement synergies with other United Nations entities.
•Co-ordinates and oversees the preparation of reports for presentation to intergovernmental bodies such as the Advisory Committee on Administrative and Budget Questions, Fifth Committee, the General Assembly and other policy-making organs, as appropriate.
•Reports to intergovernmental bodies on budget/programme performance or on programmatic/substantive issues, as appropriate, particularly those presented in biannual and/or annual reports.
•Ensures that the outputs produced by the Division maintain high-quality standards; that reports are clear, objective and based on comprehensive data. Ensures that all outputs produced by the division under his/her supervision meet required standards before completion to ensure they comply with the relevant mandates.
•Undertakes or oversees the programmatic/administrative tasks necessary for the functioning of the Division, including preparation of budgets, assigning and monitoring of performance parameters and critical indicators, reporting on budget/programme performance, preparation of inputs for results-based budgeting, evaluation of staff performance, interviews of candidates for job openings and evaluation of candidates.
•Oversees the recruitment of staff for Division taking due account geographical and gender balance and other institutional values.
•Inspires, manages, guides, develops and trains staff under his/her supervision; foster teamwork and communication among staff in the Division and across organizational boundaries.
•Chairs meetings, seminars, etc., on substantive-related issues; represents the Organization at international, regional, inter-agency meetings, seminars and conference; provides programmatic/substantive expertise on an issue, or holds programmatic/substantive and organizational discussions with representatives of other institutions.
•Performs other related duties as requested by the senior management of the Organization.
•Professionalism: Exhibits broad knowledge of all facets of international procurement, including knowledge of emerging procurement techniques, practices, and solutions, knowledge of sustainable procurement practices and category management, as well as knowledge of broader economic and market perspectives; in-depth cost analysis evaluation techniques combined with knowledge of administrative and management direction of procurement operations of significant complexity, volume and financial and/or operational impact; demonstrated ability to integrate knowledge with broader strategic, policy and operational objectives; independent judgment in handling major procurement issues and problems; superior negotiation skills and ability to persuade and influence others. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations
•Creativity: Actively seeks to improve programmes or services; offers new and different options to solve problems or meet client needs; promotes and persuades others to consider new ideas; takes calculated risks on new and unusual ideas; thinks “outside the box”; takes an interest in new ideas and new ways of doing things; is not bound by current thinking or traditional approaches.
•Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
•Leadership: Serves as a role model that other people want to follow: empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvements; does not accept the status quo; shows the courage to take unpopular stands. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing.
•Judgement/Decision-making: Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; gathers relevant information before making a decision; considers positive and negative impacts of decisions prior to making them; takes decisions with an eye to the impact on others and on the Organization; proposes a course of action or makes a recommendation based on all available information; checks assumptions against facts; determines the actions proposed will satisfy the expressed and underlying needs for the decision; makes tough decisions when necessary.
Advanced university degree (Master’s degree or equivalent degree) in business or public administration, procurement, logistics, supply chain management, commerce, finance, accounting, engineering, law or related area. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree. Certification from the Chartered Institute of Procurement and Supply (CIPS) or equivalent is desirable.
Over fifteen years of progressively responsible experience in procurement, contracting, logistics, supply change management or related area is required. At least ten years of direct procurement experience including supervising large scale, complex and high-value procurement operations is required. Experience in category management and in developing category strategies is desirable. Experience leading the development of innovative and change management projects is desirable. Experience working with ERP systems in the area of purchasing or supply chain is desirable. Experience in logistics and shipping procedures and operations is desirable.
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of French is desirable. Knowledge of another UN official language is an advantage.
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.
For this position, applicants from the following Member States, which are unrepresented or underrepresented in the UN Secretariat as of 30 November 2018, are strongly encouraged to apply: Afghanistan, Andorra, Angola, Antigua and Barbuda, Bahrain, Belarus, Belize, Brazil, Brunei Darussalam, Cabo Verde, Cambodia, Central African Republic, China, Comoros, Cyprus, Democratic People's Republic of Korea, Dominica, Equatorial Guinea, Gabon, Grenada, Guinea-Bissau, Indonesia, Islamic Republic of Iran, Japan, Kiribati, Kuwait, Lao People's Democratic Republic, Lesotho, Liberia, Libya, Liechtenstein, Luxembourg, Marshall Islands, Federated States of Micronesia, Monaco, Montenegro, Mozambique, Nauru, Norway, Oman, Palau, Papua New Guinea, Qatar, Republic of Korea, Russian Federation, Saint Lucia, Saint Vincent and the Grenadines, Sao Tome and Principe, Saudi Arabia, Solomon Islands, South Sudan, Suriname, Syrian Arab Republic, Thailand, Timor-Leste, Turkmenistan, Tuvalu, United Arab Emirates, United States of America, Vanuatu, Bolivarian Republic of Venezuela.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation or sexual abuse, or crimes other than minor traffic offences, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.